- Administrative Assistant - Admin/Front Desk (Programs) - 1000100
**Administrative Assistant - Admin/Front Desk (Programs) - 1000100**
* Job Title
**Administrative Assistant**
* Annual Salary
** $15/Year - $18/Year**
* Location
**1050 West 500 South, Salt Lake City, Utah**
* Work Status
**Full-time**
* Posted Date
**Jan 04, 2022**
**Job Description**
Overview: Neighborhood House Administrative Assistant is the main point of contact for the organization and must possess excellent customer service skills. They are seated at the main entrance, and play a vital role in presenting a positive and helpful presence to all stakeholders, assisting in vital administrative tasks, upkeep of donor files and records, collecting and entering data into systems, and tracking of statistics. **Duties And Responsibilities**
Primary Responsibilities:
Assist all clients and stakeholders as the enter the building to be connected to the appropriate person or program
Present all pertinent info about programs and processes to prospective and current families
Main point of contact for families enrolling children into services
Determine client fees based on sliding fee scale and present to clients
Receive and apply client payments
Handle sensitive information in a confidential manner
Manage visitor, and client login procedures and maintain accurate daily, monthly, annual statistics
Respond to all email, telephone and face to face enquiries
Manage staff appointments/calendars/room and equipment scheduling
Compile presentations and packets of a thoroughness and quality suitable for senior level audiences, including Executive leadership team and the Board of Directors.
Process donor payments and enter all information into database
Provide general administrative and clerical support including mail distribution, filing, copying, scanning, etc.
Responsible for maintenance of office equipment, supplies, inventory and organization
Provide Spanish translation services, written and verbal, as needed for organizational communication
Qualifications:
3+ years hands-on administrative experience
Software expertise including all Microsoft Office products and database management
Ability to analyze and revise operating practices to improve efficiency
Understanding of basic accounting
Detail oriented and comfortable working in a fast-paced office environment
Exceptional written and verbal communication skills in both English and Spanish
Superior organization skills and dedication to completing projects in a timely manner
Strong analytic skills, attention to detail and a commitment to excellence.
Energetic personality with commitment to effective communication across diverse populations.
Ability to provide excellent customer service in person and on the phone.
Must be able to pass a background check.
Spanish fluency required
**Benefits**
Health, Vision, Dental, Discount Child-Care, Lunch provided daily
**Skills & Qualifications**
Multi-tasking
Written and Verbal Communication
Spanish
Computer Literacy
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